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Coordinator, Grants Accounting

Company: San Jacinto College
Location: Pasadena
Posted on: September 15, 2023

Job Description:

Coordinator, Grants Accounting - District Office

PRIMARY FUNCTION: Manage grants accounting for all aspects of federal, state, foundation, and other restricted grant funds. Monitor all grant financial activities and ensures funded projects are in compliance with college policies, federal/state regulations and other applicable guidelines. Analyzing and financial reporting of accounting and cash management functions of grants administration for district-wide grants. Assist in training and scheduling of grants account specialist activities and overall organizational management of office procedures.

Essential Job Functions:

  • Performs essential accounting duties that assist in budget monitoring, general accounting, cash management, auditing, and reporting functions related to grants and restricted funds.
  • Directs and supervises Accounting Specialist(s) including task management, troubleshooting, compliance and reconciliation issues.
  • Organization and management of internal departmental processes and grant documents.
  • Analyze and make recommendations for necessary updates or modifications of the internal grant post-award process, documentation, and internal control system to comply with OMB's Federal Award Uniform Guidance and other grant regulations.
  • Manage complex Federal or State grant projects assigned from start-up to close-out including sub-recipient monitoring, subaward grant budget, audit process assistance, and grant compliance analysis.
  • Work with appropriate grant personnel, Grant PIs, and other departments to support grant project management.
  • Perform monthly grant financial analysis and reconciliation of GL accounts for grant reporting to Grant PI and the finding agency. Investigate and resolve issues. Also, create JV to correct discrepancies and modify budgets as needed.
  • Assist Grant Accounting Manager on single audit, other required audits, and all monitoring review by grant funding agencies.
  • Cashier grant invoices and grant scholarship payments for grant activities as needed.
  • Daily activities to include review and approval of journal vouchers, requestions, financial reports and timesheets. Additional Job Functions:
    • Assist the Office of Grants Management Director and Grant Accounting Manager as needed to facilitate office management
    • Other duties as assigned. Knowledge, Skills and Abilities:
      • Excellent understanding of account transactions, chart of accounts, ledgers, financial reporting and analysis techniques for assessing the management and compliance of grants accounting is required.
      • Microsoft Office intermediate skills.
      • Knowledge of Banner/Finance, third- party billings, and payroll are essential.
      • Good communication and interpersonal skills desired.
      • Must be detail oriented.
      • Must be a self-starter.
      • Must work well under pressure and meet deadlines. Required Education:
        • Associate's degree in Accounting, Business, or related filed. Preferred Education:
          • Bachelor's degree in Accounting or related field or related work experience. Required Experience:
            • Minimum 5 years of progressive accounting experience or similar experience. Preferred Experience:
              • Minimum 1 - 2 years of supervisory experience.
              • Three years plus of increased responsibility of grant accounting experience with an in-depth knowledge of Federal, State and Local funding requirements is preferred.
              • A strong background in Banner Finance, Student, Grants or other modules with a understanding of the inter-working of the different modules. Preferred Licenses/Certifications:
                • Certificate in Grants Management or specialized grants management training desired.

                  Note: This position has opportunity for limited remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

                  Salary Grade: 22

                  Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

                  Requisition Number: req4853

                  Posting Close Date: 9/15/2023

Keywords: San Jacinto College, Pasadena , Coordinator, Grants Accounting, Accounting, Auditing , Pasadena, Texas

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