Deals Processing Coordinator (Entry-Level, High-Growth Role)

Company: Smart Office Automation LLC
Location: Houston
Posted on: February 16, 2026

Job Description:

Job Description Job Description Description: This is an entry-level position, and we’re looking for someone who’s eager to learn, motivated, and ready to grow. You’ll be in a fast-moving environment where no two days look exactly the same. You’ll work with multiple teams, help keep things organized, and support day-to-day operations as priorities shift. If you enjoy staying busy, learning on the fly, and working in a team where communication is constant, you’ll likely enjoy this role. If you prefer a very predictable routine with little change or minimal interaction, this position may not be the best fit — and that’s okay. We believe in being upfront so expectations are clear from day one. Key Responsibilities Assist with processing equipment and lease deals from sale to funding Enter and maintain deal information in internal systems Support senior processors with contract review and document prep Track deal status and follow up on missing items Communicate with Sales, Leasing, Admin, and Logistics daily Help resolve issues related to paperwork, approvals, and billing setup Manage inboxes, requests, and deadlines without constant reminders Keep deal records organized and accurate Who This Role Is For This role is a strong fit if you: Can handle multiple tasks at once without shutting down Stay calm when priorities change quickly Take feedback well and adjust fast Don’t need perfect instructions to get started Can separate urgency from panic Like being relied on and staying busy This role is not a good fit if you: Get stressed easily by time pressure or high volume Need a slow, quiet, highly structured environment Struggle when expectations evolve Take urgency personally or emotionally Growth Opportunity This role is a feeder position into: Senior Deals Processor Leasing / Funding Specialist Operations or Admin Leadership High performers will be given more responsibility, more trust, and more opportunity . Why This Role Matters You will touch revenue every day. When you do your job well, deals fund faster, cash comes in quicker, and teams move better. This role matters. Requirements: Required Skills & Traits Strong organizational and follow-up skills Clear written and verbal communication Ability to learn new systems quickly High attention to detail without getting stuck on perfection Comfortable working in a fast-paced, deadline-driven environment Experience: Administrative, operations, or office experience preferred Copier industry experience is a plus, but not required E-Automate / Printanista experience is a plus, but not required (we will train)

Keywords: Smart Office Automation LLC, Pasadena , Deals Processing Coordinator (Entry-Level, High-Growth Role), Accounting, Auditing , Houston, Texas