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Sr Administrative Assistant - Grant Funded

Company: San Jacinto Community College District
Location: Pasadena
Posted on: September 13, 2020

Job Description:

Sr Administrative Assistant - Grant Funded - Central CampusEssential Job Functions:* Assist Leader with all office management functions.* Ensures website is updated and maintained as per leader's directions.* Schedule and coordinate multiple meetings to include Advisory Board, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.* Provide administrative support including photocopying, collating, scanning, mailing, scheduling, note taking, filing documents, and handling all incoming and outgoing correspondences such as mail, e-mail and faxes* Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader.* Coordinate and set up meetings and conference calls, assist with event set-up, maintain the office calendar, and liaise with building management.* Travel arrangements, Parking Reimbursements.* Manage office supply inventory and ordering, as well as outside vendors e.g. tech support, utilities (phone, internet), copy machine, etc.* Schedule Room Reservations.Additional Job Functions:* Manages leader's P-card purchases, receipts and reports.* Assists with other program staff and participants, as well as CPD initiatives, as needed.* Maintain inventory of supplies and advises Leader of status.Knowledge, Skills and Abilities:* Must project a professional image* Have excellent telephone etiquette and communication skills* Proficient in Microsoft Word, Excel, Banner, and Windows.* Must be extremely accurate and have excellent proofreading, grammar and spelling skills.* Must be able to work in a team environment* Be flexible with good public relations skills* Work well with details and deadlines* Balance multiple tasks* Analyze and solve problems* Work independently in a fast-passed office environment.Required Education:* High School graduate or equivalent (GED)Preferred Education:* Above requirement plus one (1) year of specialized or technical training beyond high schoolRequired Experience:* Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.Preferred Experience:* Above experience including one (1) or more years in a higher education environmentSalary Grade: 14Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary ScheduleRequisition Number: req2675Posting Close Date: 9/15/2020

Keywords: San Jacinto Community College District, Pasadena , Sr Administrative Assistant - Grant Funded, Administration, Clerical , Pasadena, Texas

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