Sr Administrative Assistant - Grant Funded
Company: San Jacinto Community College District
Location: Pasadena
Posted on: September 13, 2020
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Job Description:
Sr Administrative Assistant - Grant Funded - Central
CampusEssential Job Functions:* Assist Leader with all office
management functions.* Ensures website is updated and maintained as
per leader's directions.* Schedule and coordinate multiple meetings
to include Advisory Board, Information Sessions and New Student
Orientations. Record and transcribe meeting minutes.* Provide
administrative support including photocopying, collating, scanning,
mailing, scheduling, note taking, filing documents, and handling
all incoming and outgoing correspondences such as mail, e-mail and
faxes* Creates requisitions in the Banner Accounting System for
supplies, travel, and all other expenses for approval by the
leader.* Coordinate and set up meetings and conference calls,
assist with event set-up, maintain the office calendar, and liaise
with building management.* Travel arrangements, Parking
Reimbursements.* Manage office supply inventory and ordering, as
well as outside vendors e.g. tech support, utilities (phone,
internet), copy machine, etc.* Schedule Room
Reservations.Additional Job Functions:* Manages leader's P-card
purchases, receipts and reports.* Assists with other program staff
and participants, as well as CPD initiatives, as needed.* Maintain
inventory of supplies and advises Leader of status.Knowledge,
Skills and Abilities:* Must project a professional image* Have
excellent telephone etiquette and communication skills* Proficient
in Microsoft Word, Excel, Banner, and Windows.* Must be extremely
accurate and have excellent proofreading, grammar and spelling
skills.* Must be able to work in a team environment* Be flexible
with good public relations skills* Work well with details and
deadlines* Balance multiple tasks* Analyze and solve problems* Work
independently in a fast-passed office environment.Required
Education:* High School graduate or equivalent (GED)Preferred
Education:* Above requirement plus one (1) year of specialized or
technical training beyond high schoolRequired Experience:* Three
(3) years of office clerical or administrative support experience;
or an equivalent combination of education and experience to
successfully perform the essential duties of the job.Preferred
Experience:* Above experience including one (1) or more years in a
higher education environmentSalary Grade: 14Salary is based on the
Board-approved salary schedule for the current fiscal year. See
Salary ScheduleRequisition Number: req2675Posting Close Date:
9/15/2020
Keywords: San Jacinto Community College District, Pasadena , Sr Administrative Assistant - Grant Funded, Administration, Clerical , Pasadena, Texas
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